New features added, version 7.5.4, 8.4
Program APEM, AP Enterprise Maintenance, is used to add, delete, and maintain accounts payable enterprise master files. You cannot delete enterprise codes that exist currently in the active invoice or checks table.
You can only enter or change an accounts payable enterprise record for the financial enterprise to which you are assigned in program SPDM, System User Default Maintenance. If you are assigned to a consolidated enterprise, you can maintain the enterprise records for the consolidated enterprise's subsidiary enterprises if your Oracle User ID has access to the subsidiary enterprises in program SPUM, System Authorization Maintenance.
The data entered for an enterprise code includes flag settings that influence the operation of many programs in the Accounts Payable (AP) Module and defaults that appear during the operation of many programs.
Use program APEL, Enterprise Listing, to print a listing of data for enterprise codes.
Entering Financial Enterprises
1. In the Default Bank Code field, enter the default bank code for the enterprise. Bank codes are entered in program SPBM, Bank Code Maintenance. Each enterprise can have only one default bank code.
2. In the Default Payment Type field, enter the default payment type for the enterprise. Payment types are established by the system during install in program APPM, Payment Methods Maintenance. Each enterprise can only have one default payment type.
The only payment type that will allow the generation of checks is CCK - Computer Generated Check.
3. In the Minimum Payment Amount field, if your default payment type is CCK - Computer Generated Check, enter the minimum payment amount. The minimum payment amount is the lowest amount for which a computer-generated check can be written. The minimum payment amount can be zero.
4. Set the Book Discounts Timing pop-list to either Check or Voucher. The Book Discounts Timing pop-list determines when the discount will be taken. The choices are Voucher and Check.
If the pop-list is set to Voucher, the discount will be calculated and booked when the voucher is updated with program APVP, Vouchers Transaction Processing. Discounts lost are tracked only when the pop-list is set to voucher.
If the pop-list is set to Check, the discount will be calculated and booked during the check printing process. Discounts lost are not tracked when the pop-list is set to check.
5. In the Next Voucher Number field, if vouchers will be auto-numbered in program APVM, Voucher Entry/Maintenance, enter the next voucher number and set the Auto Number Vouchers flag located on the bottom of the screen to on.
6. Enter the default distribution accounts for receiving accrual, accounts payable, discounts earned, discounts lost, tax charges, freight charges, and miscellaneous charges. Although the Receiving Accrual Account is not currently used by the system, an account number must be entered in the field.
If you enter information in these fields, they will override the AP/GL interface posting parameters set up in program GPTM, Posting Template Maintenance. If you are using the posting parameters set up in that program, do not enter any accounts payable distribution accounts in this program.
7. Set the Discount Taxes pop-list to the desired setting to indicate when discounts will be taken from the transactions. The pop-list can only be set to Before Taxes when the Book Discounts Timing flag is set to Voucher.
No Discount means that no discount will be taken.
Take Discount will take the discount from the transactions after the taxes have been calculated and added to the total.
Before Taxes will take the discount before the taxes have been calculated and added to the total.
8. The Purchasing Interface Active flag and the GL Interface Active flag indicate whether the Purchasing/Accounts Payable and Accounts Payable/General Ledger Interfaces are active in the system.
These flags must always be set to on in NDS.
You cannot change these flags here. These flags are set in program SPAP, System Parameters/Accounting Parameters.
9. If miscellaneous charges and/or freight charges are to be included when discounts are taken, set the Take discounts on freight flag and/or the Take discounts on miscellaneous charges flag to on.
10. If vouchers are to be automatically numbered, set the Auto Number Vouchers flag to on.
11. If 1099 codes will be used in this enterprise, set the 1099 Codes in use flag to on.
If this flag is set to off, the 1099 payment records will still be available in program AP9M, Accounts Payable 1099 Transaction Maintenance, but they will not be assigned 1099 codes or general ledger accounts..
12. The Batch Balance Vouchers affects voucher entry in program APVM, Voucher Entry/Maintenance. If the Batch Balance Vouchers flag has been set to on, then the number of transactions and value of transactions fields must be entered. Program APVM, Voucher Entry/Maintenance, will then keep track of the transactions you enter for the batch.
If the Batch Balance Vouchers flag has been set to on, the actual number of transactions and actual value of the transactions fields must equal the number of transactions and value of transactions fields or the batch will not update when program APVP, Vouchers Transaction Processing, is run. This accommodates the practice of running a batch total of a group of vendor invoices and verifying the entry of those vouchers.
13. Set the Print Zero Checks flag to the desired setting. If the flag is set to on, when printing checks, vendor checks that totals zero will still be assigned a check number and printed. If this flag is set to off, if a vendor's check totals zero, the vendor's vouchers will be removed from the check run in program APPS, Payment Selection of Invoices by Range.
14. Press [Commit]. The accounts payable enterprise record is now complete.
A discount of two percent on an invoice will be calculated as follows if all discount flags are set to on in program APEM, AP Enterprise Maintenance.
Invoice section Invoice Amount Discount Amount
Line Items (gross) $100 $2.00
Freight Charge $10 $0.20
Miscellaneous Charge $20 $0.40
Tax Charges (5%) $5 $0.10
Net Invoice Amount $135 $2.70
The discount that will be taken is dependent upon the flag settings from program APEM, AP Enterprise Maintenance. The following chart displays the discount calculation of 2 % for an invoice with a net amount of $135.
In the following chart, for the Discount Taxes pop-list settings can be
N = No Discount
Y = Take Discount
D = Before Taxes
In the following chart, for the Take Discounts on Freight and Take Discounts on Misc Charges flags can be
N = flag is set to off, discounts will not be taken
Y = flag is set to on, discounts will be taken
In
the following chart, the flag settings are in the following order:
Discount Taxes pop-list, Take Discounts on Freight, Take Discounts on Misc
Charges Flags
Flag settings Discount Amount Net Invoice Amount Discount Tax Amount
YYY $2.70 $132.30 $0
YYN $2.30 $132.70 $0
YNY $2.50 $132.50 $0
YNN $2.10 $132.90 $0
NYY $2.60 $132.40 $0
NYN $2.20 $132.80 $0
NNY $2.40 $132.60 $0
NNN $2.00 $133.00 $0
DNN $1.90 $133.00 $0.10
DNY $2.30 $132.60 $0.10
DYN $2.10 $132.80 $0.10
DYY $2.50 $132.40 $0.10
The discount tax amount is subtracted from the net invoice amount when the invoice is paid on a check and the resultant net is the amount actually paid.