Program SPAP, System Parameters/Accounting Parameters, is used to enter and maintain the default company name, address, state, zip code, and country code. The program is also used to activate the General Ledger (GL), Accounts Payable (AP), Accounts Receivable (AR), Purchasing (PO), Accounting for Commitments (AFC), and Master Schedule (MS) modules.
You can establish the interface for automatic posting between the Accounts Receivable (AR) and General Ledger (GL) modules with this program, and set up the defaults for exchange rates.
1. Enter the company name, address, state, zip code, and country code.
2. To activate a module, set the appropriate active flag to on. To deactivate a module, set the appropriate active flag to off.
The General Ledger Active flag should always be set to on.
The Master Scheduling Active flag should be set to on if you are using either Master Scheduling or the Forecasting Modules.
Setting the Accounting for Commitments Active flag to on will activate the Accounting for Commitments module. This module is used to track in the general ledger, the payment commitments to vendors from the time a purchasing transaction is entered to the time it is paid for in Accounts Payable. For more information, see the Accounting for Commitments module.
4. If you wish to have debit notes and credit notes recorded in sales analysis, set the Allow Notes in Sales Analysis flag to on.
Debit and Credit Notes entered in program ARIE, One Step Invoice Entry, are not normally recorded in Sales Analysis. You must set this flag to on if you want them included in your sales analysis reports and inquiries.
5. Press [Commit]. Go to the lower block.
6. In the lower bock, enter the company name. The company that you enter here will appear on various reports in NDS Applications.
7. In the Default Exchange Rate Type pop-list, select the default exchange rate code for alternate currency conversion in new general ledger accounts. The default setting of this pop-list is Daily Rate. Choices are:
Monthly Average: The average for the month, calculated by dividing the sum of the rates by the number of rates entered. This provides a true average only if you enter rates for every day in the month.
Daily Rate: The daily rate from program GLDX, Daily Exchange Rate Maintenance.
Prev Year Spot: The last spot rate reported in the previous year.
Spot Rate: The latest (chronologically) rate reported.
Exchange rate codes are entered in program GLFRC, Financial Rate Code Maintenance. Any additional Currency type exchange rate codes entered in program GLFRC, Financial Rate Code Maintenance, will also be displayed with this pop-list for selection.
8. In the Default Budget Rate Code pop-list, select the default budget rate code for new general ledger accounts. The default setting of this pop-list is Budget.
Budget exchange rate codes are entered in program GLFRC, Financial Rate Code Maintenance. Any additional Budget type exchange rate codes entered in program GLFRC, Financial Rate Code Maintenance, will also be displayed with this pop-list for selection.
9. In the Default Forecast Rate Code pop-list, select the default forecast rate code for new general ledger accounts. The default setting of this pop-list is Forecast.
Forecast exchange rate codes are entered in program GLFRC, Financial Rate Code Maintenance. Any additional Forecast type exchange rate codes entered in program GLFRC, Financial Rate Code Maintenance, will also be displayed with this pop-list for selection.
10. If you wish to interface the Sales Order and Accounts Receivable modules with the General Ledger module, set the Interface A/R to G/L flag to on.