New features added, version 7.5.3, 8.1
Program VEXD, PO Expedite Selection, is used to select open purchase order lines that are overdue or are becoming due in the near future. Once these purchase order lines are selected, a report can be generated and sent to the vendor requesting the orders be expedited and shipped. Only open purchase orders can be selected.
The report that is sent to the vendor is program VEXR, PO Expedite Report.
Selecting Purchase Order Lines for Expedite
Vendor set up must be completed for emailing and faxing reports to vendors before this program will run correctly.
A drill down entry must be made in this program before you can transmit the report to the vendor.
* In program MUJM, Menu and Job Parameter Maintenance, on the Job Definitions Tab, create an entry for menu option VEXRT that runs program VEXR, PO Expedite Report. You should be able to copy the entry for VEXR, PO Expedite Report, and change the menu option to VEXRT.
* Assign VEXRT to the appropriate Report Class, VENDEXPD.
* In program VEXD, PO Expedite Selection, create a drill down entry for VEXRT.
* Set the To Program Mode pop-list to Transmit.
* In the PO_VENDOR key, enter CONTROL.DRILLDOWN_VENDOR
* In the Key 4 field, enter quote V quote, i.e. ‘V'.
* In the Key 5 field, enter CONTROL.DRILLDOWN_VENDOR.
* Press [Commit].
When you have completed these steps, you will be able to transmit the report to the vendors.
1. Set the pop-list to the desired setting.
· Due in the next. This setting allows all overdue purchase orders and those due in the entered number of days to be selected.
· Overdue as of. This setting allows only purchase orders that are overdue by the entered number of days to be selected.
2. In the Days ago or Days and all overdue field, enter the number of days for which the purchase orders will be selected.
3. Set the Select Zero or Negative On Hand flag to the desired setting.
· When this flag is set to on, only purchase order lines for items with a zero or negative on hand quantity will be displayed for selection.
4. Set the Select Zero or Negative On Hand flag to the desired setting.
5. When this flag is set to on, only purchase order lines for items with a zero or negative
6. Set the Exclude Vendors not set up for Transmit flag to the desired setting. When this flag is set to on, only vendors who are set for PO Expedite transmittal will display. If this flag is set to off, vendors not set up for PO Expedite transmittal will display in green.
7. In the Buyer field, enter the Buyer code for which you wish to view purchase orders for selection. If you make an entry in this field, only purchase order lines for the entered buyer will be displayed for selection.
8. In the Originating Plant field, enter the plant for which you wish to view purchase orders for selection. This is the plant in which the purchase order was entered. If you make an entry in this field, only purchase order lines for the entered plant will be displayed.
9. In the Entered By Init field, enter the initials for which you wish to view purchase orders for selection. If you enter initials in this field, only purchase order lines with the entered initials will be displayed.
10. In the Ship To field, enter the ship to code for which you wish to view purchase orders for selection. If you enter a ship to code in this field, only purchase order lines with the entered ship to code will be displayed.
11. When you have entered all desired query information, press the [Query on Criteria] button to display the open purchase order lines that match the entered criteria. The purchase order lines will be displayed in the lower block.
12. You can do further queries in the lower block. Press [Enter Query] with your cursor in the lower block. The program will ask whether or not you wish to use the header criteria in your query.
* Select Use Header Criteria Also to include the header criteria with the information you are querying by in the lower block.
* Select Ignore Header Criteria to ignore the header criteria and only query using the information that you are querying by in the lower block.
* Enter your query criteria in the lower block and press [Execute Query].
13. For all purchase orders that you wish to select, set the selection flag to on. The selection flag is located to the left of the Vendor No field.
14. To select all displayed purchase order lines, press the [Select All] 
button. You can deselect specific purchase order lines after pressing this button.
15. To deselect all displayed purchase order lines, press the [Deselect All] 
button. You can select specific purchase order lines after pressing this button.
16. You can enter different criteria at this point by following steps 1 through 8 and select more purchase orders. Each additional selection has no effect on past selections.
17. When all desired purchase orders have been selected, press the [View Current Selection] button. All selected purchase orders will be displayed.
18. To deselect purchase orders on this screen, set the Selected flag to off. Press the [Remove Unselected] button to remove them from the screen.
19. Press the [Clear Current Selection] button at any time to deselect all selected purchase orders. The selection flag will be set to off for all purchase orders for which it was set to on.
20. When you have completed selecting the purchase order lines for which you wish to expedite delivery, press the [Transmit Instructions Now] button to transmit the report to the vendor according to the vendor set up in program VEMM, Vendor Master Maintenance.
Press this button to deselect all purchase orders.
Press this button to set the selection flag to off for all displayed purchase orders.
Press this button to query all the purchase order lines that match the entered criteria.
Press this button to set the selection flag to on for all displayed purchase orders.
Press this button to transmit the report to the vendors, according to the vendor set up in program VEMM, Vendor Master Maintenance.
Press this button to view all purchase order lines that have been selected.