Program VEPM, Preferred Vendor Maintenance, is used to enter and maintain enterprise preferred vendors.
The purpose of designating a suggested vendor is to interface with the quote table. If the suggested vendor/item combination is contained in the quote table, the price and purchase order units will be calculated and inserted into the requisition records. This data can then be transferred to a purchase order, thus saving a great deal of data entry time.
* If a preferred vendor is assigned to an item, this vendor will become the "suggested" vendor on all requisitions for the item. Otherwise, the suggested vendor must be entered manually.
Vendor numbers and item numbers used in this program must already exist in the system.
Enterprise preferred vendors are also entered and maintained in on the Default ME Tab in program ICPM, Inventory Planning Data Maintenance. Plant preferred vendors entered and maintained on the Plant Tab in program ICPM, Inventory Planning Data Maintenance. If the information is changed here, it will also be updated in program ICPM, Inventory Planning Data Maintenance.
The preferred vendor for an item is determined as follows:
* The system first looks for a vendor quote in program VEQM, Vendor Quote Maintenance. If a quote exists, the system will use the quote information on the requisition.
* If no quote exists, the system will look as the plant record for the item on the Plant Tab in program ICPM, Inventory Planning Data Maintenance. If a preferred vendor exists in the plant record, the preferred vendor will be pulled into the requisition, and the unit cost from program ICCM, Inventory Cost Data Maintenance, will be used for the price.
* If no preferred vendor exists on the Plant Tab in program ICPM, Inventory Planning Data Maintenance, the system will look at the enterprise record for the item on the Default ME Tab in program ICPM, Inventory Planning Data Maintenance. If a preferred vendor exists in the enterprise record, the preferred vendor will be pulled into the requisition, and the unit cost from program ICCM, Inventory Cost Data Maintenance, will be used for the price.
* If no preferred vendor exists for the item in program ICPM, Inventory Planning Data Maintenance, the system will not enter a preferred vendor.
* If no unit price can be found for the item in program ICCM, Inventory Cost Data Maintenance, the system will look at the last purchase order or requisition entered for the item, and use that price.
1. Query the item for which you are entering preferred vendors.
2. Enter the enterprise preferred vendor.
3. Press [Commit].
4. The middle block displays the vendor quotes that exist for the item.
5. In the lower block, enter the preferred vendor for the plant. You can only enter the preferred vendor for the plant that you are logged into in program SPDM, System User Default Maintenance.
* Plant preferred vendors can be maintained only if a plant planning record has be established on the Plant Tab in program ICPM, Inventory Planning Data Maintenance.
6. Press [Commit].