New features added, version 7.5.2
Program REFS, Miscellaneous Receipts, is used to add, maintain, and delete item receipts without a purchase order or work order. The receipt will update the item transaction log for the item that is received. Only items designated as Fast Receipt items in program ICMM, Inventory Master Maintenance, can be entered here.
The system assigns numbers to the miscellaneous receipts from the FAST_RECEIVE numbering sequence in program SPAN, Auto Number Control.
Auto-vouchering can be performed for those vendors with the Auto-Voucher flag set to on in program VEMM, Vendor Master Maintenance. For more information on auto-vouchering, see the Automatic Vouchering of Receipts section.
When an item is received to a location for the first time, the default location for the item can be set to the new location according to the RCVG_UPDATES_DEFBIN parameter in program MURM, Initialization Parameter Maintenance. See Default Item Location Update through Purchase Receipts for more information.
1. In the Item No field, enter the item that is being received.
* Only item numbers with the Fast Receipt flag set to on in program ICMM, Inventory Master Maintenance, can be entered here.
2. In the Trans Qty field, enter the amount of the item that was received.
3. In the Trans Date field, enter the date on which the item was received.
4. If the item is lot controlled, enter the lot control number that was received in the Control Number - Start field.
* If you do not enter a lot control number, and you have set up the item for automatic control number generation in program ICEM, Item/Plant Maintenance, the program will assign a control number for the received quantity.
* If the item is an optional control item and you are moving the quantity to a controlled location, a lot control number needs to be entered or generated. If you are moving the quantity to a non-controlled location, you do not need to enter a control number.
* If you are using master lots, you can receive a lot control number range here.
* Enter the first lot control number in the range in the Control Number - Start field.
* Enter the last control number in the range in the Control Number - End field.
* Only lot control numbers with master lots can be reserved in ranges.
* For more information on master lots, see Receiving Master Lots and Lot Control Number Ranges
5. If the item is a serial controlled item, you can enter a range of serial control numbers for the received items, or you can enter each control number separately.
* To receive a range, enter the first control number in the range in the Control Number - Start field. Enter the last control number in the range in the Control Number - End field.
* If you enter a range of serial control numbers for the items, the range of control numbers must be equal to the number of items received on the line. For example, if you received 5 of an item, you need to enter a range of control numbers that includes exactly five control numbers.
* If you do not enter a serial control number range, and you have set up the item for automatic control number generation in program ICEM, Item/Plant Maintenance, the program will assign control numbers.
* If the item is an optional control item and you are moving the quantity to a controlled location, a serial control number or range needs to be entered or generated. If you are moving the quantity to a non-controlled location, you do not need to enter a control number or range.
6. In the Stock Area field, enter the stock area into which the item quantity is being received.
7. In the Bin Loc field, enter the bin location into which the item quantity is being received.
8. Set the New Default flag to on, if the entered location should be the default location for the item in program ICEM, Item Plant Maintenance.
* The default setting of this flag is determined by the RCVG_UPDATES_DEFBIN parameter in program MURM, Initialization Parameter Maintenance.
* When set to YES, the flag defaults to on.
* When set to NO, ZEROASK, and ASK, flag defaults to off.
* When set to ZERO, the flag defaults to off unless the item does not have a quantity on hand in the plant, in which case the flag defaults to on.
9. If the control number that you are receiving has an expiration date, enter the expiration date in the Lot Expire Date field.
* This information will be copied to the control number record in program ITCM, Item Control Number Maintenance.
* The expiration date must be entered for items for which the Expiration Date Req'd flag is set to on in program ICMM, Inventory Master Maintenance.
10. In the Reference Text field, enter any desired reference text to be written to the item transaction log.
11. In the Reason Code field, enter the reason code for the receipt, if appropriate.
12. In the Vendor No field, if the receipt is being auto-vouchered, enter the vendor number for which the voucher will be created.
13. In the Invoice No field, if the receipt is being auto-vouchered, enter the invoice number that will be assigned to the voucher.
14. In the Invoice Amount field, if the receipt is being auto-vouchered, enter the invoice amount. If the item has a cost associated with it, the invoice amount will be calculated as the cost multiplied by the quantity received, but this can be change.
15. In the Invoice Date field, if the receipt is being auto-vouchered, enter the invoice date that will be assigned to the voucher.
14. If the receipt is being auto-vouchered, make sure the Auto Voucher flag is set to on. Otherwise, set the flag to off.
* The default setting of this flag is determined by the setting of the Voucher Receipts Automatically flag in program VEMM, Vendor Master Maintenance, for the vendor.
* When this flag is set to on, a voucher will be created for the receipt.
* When this flag is set to off, a voucher will not be created for the receipt.
15. Press [Commit].
16. You can modify the receipt information once committed, and the item transaction log will be updated appropriately.
17. You can delete the receipt, and the record will be removed from the item transaction log.