New features added, version 7.5.2, 7.5.4R4, 8.4R4
Program REEM, Receiver Entry/Maintenance, is used to enter and maintain purchasing receivers. The system assigns numbers to the receivers, which can then be printed with program RERP, Receiver Print.
* Automatic numbering of receivers is determined by the setting of the Receiver Numbers Are Created from PO flag in program POPM, PO / Receiving Parameter Maintenance, or the numbering sequence set up in program SPAN, Auto Number Control. For more information, see program POPM, PO / Receiving Parameter Maintenance.
* Control numbers can be assigned or changed for controlled items at any time during the receiving process until the quantities are moved to stock. Control numbers assigned to a purchase order line will be written to the receiver, but the control number can be changed. Control numbers cannot be entered or changed during inspection.
* Comments for vendors and items entered in program ICMM, Inventory Master Maintenance, program VEQM, Vendor Quote Maintenance, and program VEMM, Vendor Master Maintenance, with the comment types of POR and RE are displayed in this program.
* You can only receive orders for the plant to which your user ID is assigned in program SPDM, System User Default Maintenance.
* You can receive items from multiple purchase orders to a single receiver.
* When the purchase order has the Drop Ship flag set to on and the purchase order line is assigned to a sales order line as its destination, the purchase order line cannot be received in program REOM, One Step Receiver Entry/Maintenance, or program REEM, Receiver Entry/Maintenance, and must be shipped using program OESC, Shipping Confirmation.
Following receiver entry, item quantities must be inspected with program REIE, Inspection Entry, if the Inspection flag was set to on during purchase order entry with program POEM, P.O. Entry/Maintenance. Quantities are then moved to the appropriate location with program REMD, Move to Destination.
This program does not make postings to the general ledger. When the received quantity is moved to stock with program REMD, Move to Destination, an item transaction log record is written, and this is posted to the general ledger as inventory transaction type E.
Automatic Vouchering of Receipts
Purchasing Model Components for Model Work Orders
Purchase Order Receipts for Work Orders Assigned to Sales Orders
Receiving Master Lots and Control Number Ranges
1. Enter your initials.
2. Enter the date on which you are receiving the purchase order.
3. You can enter a receiver number, or if receiver automatic numbering is set up in program SPAN, Auto Number Control, you can leave this field blank and let the program assign the number when you commit.
4. You can enter the vendor's packing list number, for reference.
5. You can either enter the purchase order number, or you can use the [PO Lookup] button to find the correct purchase order number.
* Press the [PO Lookup] button.
* All purchase orders are displayed for this vendor. To choose the correct purchase order, use the scroll bar in the header to scroll through the purchase orders.
* To select a purchase order, press the [Select] button. The program will enter the purchase order number into the receiver.
* The PO Number field is only used for looking up purchase order numbers from which you wish to receive items. You can receive items for one purchase order number and then return to the header, lookup another purchase order number by entered in the number in this field, and then receive items from it.
6. If you are receiving a purchase order for a vendor for which auto-vouchering is set up, you can enter the invoice number for the purchase order in the AP Invoice No field. Otherwise, leave the field blank.
* The invoice number entered here is the default for the receiver lines entered in the lower block.
* For more information on auto-vouchering, see the Automatic Vouchering of Receipts section.
7. You can change the setting of the Print pop-list. Choices are Yes, Suppress, and Printed.
* Change the setting to Suppress, if you do not want to print this receiver when you run program RERP, Receiver Print.
8. If the receipt is being auto-vouchered, make sure the Auto Voucher flag is set to on. Otherwise, set the flag to off.
* The default setting of this flag is determined by the setting of the Voucher Receipts Automatically flag in program VEMM, Vendor Master Maintenance, for the vendor.
* When this flag is set to on, a voucher will be created for the receipt.
* When this flag is set to off, a voucher will not be created for the receipt.
* If the item being received is an inspection item, the Auto Voucher flag in program REEM, Receiver Entry/Maintenance, will not be considered. You must set the Auto Voucher flag in program REMD, Move to Destination, to the desired setting.
* For non-inspection items, the Auto Voucher flag in program REEM, Receiver Entry/Maintenance, is considered. Setting the Auto Voucher flag in program REMD, Move to Destination, will have no effect for non-inspection items.
9. Press [Commit]. Go to the middle block.
* During receiver entry, the system validates the combination of vendor number, purchase order number, and purchase quantity. If the data is invalid, it will be disallowed or warning messages will be displayed.
* If RECV_HDR_AUTO_COMMENT in program MURM is not NULL, a header comment pop up box will appear. The value from the MURM will appear in the type field and the user can type a comment.
10. You can receive items from purchase orders other than the purchase order displayed in the header. Enter the purchase order number in the PO No. field in the middle block and you can receive items from that purchase order.
* Another alternative is to receive the items from the purchase order displayed in the header and then return to the header, change the purchase order number that is displayed and receive items from that purchase order. The PO Number field in the header is used only for look up, it does not affect your ability to receive items from more that one purchase order.
11. You can receive purchase order lines either by entering the line number in the Line field to the right of the PO No. field, or by pressing the [PO Lookup] button to select the desired line from the purchase order.
* Press the [PO Lookup] button.
* To select a purchase order line, place the cursor in the desired purchase order line.
* Press [Select]
* The program will insert the purchase order line information into the receiver.
12. If the quantity on the purchase order line will be received to a work order number, the work order number from the purchase order is displayed.
* See the Purchase Order Receipts for Work Orders Assigned to Sales Orders section for more information.
13. Enter the quantity received for the purchase order line.
* If AP/PO variance tolerance checking is active, the program checks the purchase order quantity and you will not be able to receive a quantity that is outside the tolerable receiver quantity variance percentage.
* The AP/PO variance tolerance checking can be set to active in program VEMM, Vendor Master Maintenance, or program VEQM, Vendor Quote Maintenance.
14. You can enter a count variance, if desired.
* The count variance is any discrepancy between the vendor's stated quantity and the actual received quantity. This is for audit trail purposes.
15. If the item is a lot controlled item, you can enter the lot control number for the quantity being received. You do not have to enter control numbers at this point.
* If a control number is already entered in this field, it was assigned to the item on the purchase order, but it can be changed.
* If you do not enter a lot control number, and you have set up the item for automatic control number generation in program ICEM, Item/Plant Maintenance, the program can assign a control number for the received quantity.
* If you do not wish to assign control numbers, and your control numbers are auto-generated, when the program asks if you wish to generate control numbers, press [Cancel].
* If you are using master lots, you can receive a lot control number range here.
* Enter the first lot control number in the range in the Control No Start field.
* Enter the last control number in the range in the End field.
* Only lot control numbers with master lots can be reserved in ranges.
* For more information on master lots, see Receiving Master Lots and Lot Control Number Ranges
16. If the item is a serial controlled item, you can enter a range of serial control numbers for the received items, or you can enter each control number separately. You do not have to enter control numbers at this point.
* If a control number is already entered in this field, it was assigned to the item on the purchase order, but it can be changed.
* To receive a range, enter the first control number in the range in the upper of the two fields and the last control number in the lower of the two fields.
* If you enter a range of serial control numbers for the items, the range of control numbers must be equal to the number of items received on the line. For example, if you received 5 of an item, you need to enter a range of control numbers that includes exactly five control numbers.
* If you do not enter a serial control number range, and you have set up the item for automatic control number generation in program ICEM, Item/Plant Maintenance, the program can assign control numbers.
* If you do not wish to assign control numbers, and your control numbers are auto-generated, when the program asks if you wish to generate control numbers, press [Cancel].
17. If the control number has an expiration date, enter the expiration date in the Dt Expires field.
* This will be copied to the control number record in program ITCM, Item Control Number Maintenance, for this control number.
* The expiration date must be entered for items for which the Expiration Date Req'd flag is set to on in program ICMM, Inventory Master Maintenance.
18. If the Auto Voucher flag is set to on, enter the invoice number for this receiver line in the AP Inv No field. Only one invoice number can be entered per purchase order. Multiple receiver lines for the same purchase order can be assigned to the same invoice.
* The invoice number defaults to the invoice number entered in the AP Invoice No field in the header.
* If no invoice number is entered for the receiver line, the program will prompt you to enter one or to have the system generate the invoice number for you.
* For more information on auto-vouchering, see the Automatic Vouchering of Receipts section.
19. Press [Commit]. Repeat steps 9 to 18 until all desired purchase order lines are received.
* As receiver lines are committed, updated receipt data is immediately available for query within the program itself.
20. If desired, you can receive items from more that one purchase order. You can do this in two ways.
* Manually enter the purchase order number in the PO No field in the middle block, and you can receive items from the entered purchase order.
* Return to the header and change the displayed purchase order number in the PO Number field. This allows you to also receive items from the purchase order that you have entered.
21. In the lower block of the screen, when the purchase order line is entered, the system automatically creates requisitions for items whose order quantities have not been fully received.
22. If the quantity was distributed among general ledger account numbers in program POEM, P.O. Entry/Maintenance, you must receive each quantity separately.
* For example, if the quantity ordered was 10, and it was distributed evenly to two general ledger accounts, the each distributed quantity of 5 would have to be received on separate receiver lines.
If the quantity was distributed among multiple plants in program POEM, P.O. Entry/Maintenance, the quantity must be received within the plant to which it was distributed.
* For example, if an order for 500 was distributed as 250 to plant 10 and 250 to plant 20, the person receiving the order would have to be logged in to plant 10 (in program SPDM, System User Default Maintenance) to receive 250 assigned the that plant. The user would not be able to receive the 250 assigned to plant 20 unless the user logged into plant 20 (in program SPDM, System User Default Maintenance).
This also means that if an amount greater than the distributed amount was sent to one plant, the extra amount could not be applied to the distribution amount for another plant.
* For example, suppose the order was for 500, with the distribution as 250 to plant 10 and 250 to plant 20, and the order was only partially sent as 300 to plant 10. The extra 50 units could not be applied to plant 20 as they cannot be received there.
Press this button to view the stock areas and bin locations that contain no inventory. Set the select flag to on for the stock area and bin location to which the inventory will be moved.
Use this button to look up the purchase order information for open purchase orders. If the Centralized Purchasing flag is set to on in program SPDM, System User Default Maintenance, then you can view open purchase orders for any plant. However, you can only receive for orders in the plant to which your user ID is assigned in program SPDM, System User Default Maintenance. Use the [Select] button to choose a purchase order to receive.
Use this button to select the purchase order for which you are receiving items.