Program POAB, Allocate/Maintain Blocks of PO Numbers, is used to pre-assign a block of purchase order numbers. This sets the purchase order numbers aside so that program POEM, P.O. Entry/Maintenance, will not use them.
Purchase orders numbers can be set aside with or without vendor numbers. They cannot be maintained in program POEM, P.O. Entry/Maintenance, until a vendor has been assigned to the purchase order in program POAB, Allocate/Maintain Blocks of PO Numbers.
You can determine whether to require a vendor to be assigned to the Purchase Order Numbers by setting the MURM POAB_VENDOR_REQUIRED. If set to ‘Y’, vendor must be entered before allocating a block of POs and buyer code and initials are required to default onto block of allocated POs. If MURM is set to ‘N’, then vendor is optional. The default is ‘N’.
1. Enter the number of purchase order that you wish to allocate.
2. Set the Set Master PO Unassigned flag to the desired setting.
* When this flag is set to on and purchase order numbers are allocated, no master purchase order number is assigned to the allocated purchase orders.
* When this flag is set to off and purchase order numbers are allocated, the starting purchase order number is assigned as the master purchase order for all purchase orders allocated in the range.
3. Press the [Allocate PO's] button.
4. The program will display the first and last purchase order numbers that have been allocated. All purchase order numbers between and including the starting and ending purchase orders numbers are allocated.
5. The purchase order numbers that have been allocated cannot be used until you assign vendor numbers to them in this program.
* To assign a vendor to the purchase order, in the Vendor No field, enter the desired vendor number. You can use the list of values.
* Press [Commit]. The vendor has been assigned.
6. If the purchase order that you are allocating has a master purchase order, enter the master purchase order number in the Master PO field.
* For more information on master purchase orders, see Master Purchase Orders.
7. If the purchase order that you are allocating is synchronized with the entered master purchase order, set the Synchronize flag to on.
* Checkbox set to on indicates that any changes made to the master purchase order will also be made to this purchase order. Checkbox set to off indicates that changes made to the master purchase order will not affect this purchase order.
8. Enter your initials.
9. Enter the buyer for this purchase order. The buyer code must exist in program POBM, Buyer Maintenance.
Press this button to allocate the entered range of purchase order numbers.