Program GMSM, Maintain Segment Values, is used to add, maintain, or delete the values for defined and soft-defined account number segments.
Segments are created when the accounts are restructured with program GMDS, Define GL Structure.
* Defined segment values must be entered in this program before they can be used in program GLTM, Account Maintenance.
* Soft-defined segments values can be entered in program GLTM, Account Maintenance, without a previous entry in this program. The values are then automatically added when the accounts are created in program GLTM, Account Maintenance.
* Undefined segment values are entered manually in program GLTM, Account Maintenance.
* Automatic undefined segments are entered in sub ledger journals and are created when the journals are posted. Account numbers with automatic undefined segments must have an existing default account number in program GLTM, Account Maintenance. For example, if the automatic undefined segment of an account number consists of the last three characters in the account number, the account number 200-10000-00-342 must have a default account such as 200-10000-00-000. When accounts are created with automatic undefined segments, the default values for the new account are taken from the default account in program GLTM, Account Maintenance.
* Account segments can be used in the parameter records to record a posting parameter value as a column reference in the account number.
* For example, if you had multiple plants, and you wanted the plant code in which the transaction was entered to be recorded in the account number, you could set up an automatic undefined account segment to record the plant code. This allows one plant parameter record for multiple parameter values.
* Defined, Soft-Defined, and Undefined segments must have accounts created in program GLTM, Account Maintenance, containing the segment values for the parameter items or the accounts will not post.
* Automatic Undefined segments will have account numbers created with the parameter item in the segment when they are posted.
* For more information, see Account Segments and Posting Parameter Records.
1. Query the desired enterprise.
2. For each Defined segment, enter the segment values that will be used in general ledger accounts.
3. Enter the description for each segment value entered.
4. You can enter segment values for Soft-defined segments, but this is not necessary because when the account is created in program GLTM, Account Maintenance, the soft-defined segment vales will be added automatically in this program.
5. Press [Commit].