Program APCP, Check Printing, is used to print the checks listed through program APCC, Check Commitment Listing, on the Check Commitment Listing for the current batch.
* For vendors with the ACH flag set to on, checks are not written, but the payment record is created with an ACH prefix followed by the number assigned from the from the ACH_CHECK_NO sequence in program SPAN, Auto Number Control. For more information, see ACH Payments for Vendors.
* Checks are printed in the currency of the bank on which they are drawn.
The Batch Status flag for this batch in program APCC, Check Commitment Listing, must be Report before you can print the checks.
You will receive the message "Printing to (printer name) is not suitable for AP CHECK ALIGNMENT" and "Printing to (printer name) is not suitable for AP CHECK PRINTING" if you have not set up a printer for the report class to which the report belongs in program MURC, Report Class Definitions. You may also receive this message if you are printing the report on a printer that you have not set up for the report class in program MURC, Report Class Definitions. To prevent the message from occurring, you should either set up the printer on which you run the report or delete the report class record from program MURC, Report Class Definitions.
Vendor Invoices and Check Stubs
Canceling the Check Run Without Assigning Check Numbers
Situation 1 - First few checks printed incorrectly and the rest were not printed.
Situation 2 - Checks jammed in the printer.
Situation 3 - Illegal Operation during Check Run
The number of vendor invoices which can be listed on a single check stub is determined by the check print program and must match the Lines per Stub field in program SPBM, Bank Code Maintenance.
* When the Lines Per Stub number is exceeded for a check, and the No Overflow Checks in Check Run flag is set to off, program APCP, Check Printing, prints one or more voided checks so that their stubs can be used to list the remaining invoices. The overflow check prints with the same check number as the payment check, has a dollar value of zero, and is void.
* When the Lines Per Stub number is exceeded for a check, and the No Overflow Checks in Check Run flag is set to on, program APCP, Check Printing, prints multiple checks for the vendor. Each check will include the invoice amounts for those invoices listed on the check stub.
Other Check Run Options that should be set up in program SPBM, Bank Code Maintenance, include the following:
* Next Check Number (This is the starting number and will be incremented automatically as check runs are performed).
* Number of Alignment Checks
* No Overflow Checks in Check Run flag setting.
* Signed Check Limit if you are using custom checks with automatic signatures
* Check Sort to determine the order in which vendor checks are printed.
If you choose to have no alignment checks, then on the job definitions screen in program MUJM, Menu & Job Parameter Maintenance, menu option Sequence 2 for APCP, Check Printing, should have Seq on Success changed from Sequence 10 to Sequence 19 to eliminate running any check alignment programs.
Ranges of checks can be identified as completing or failing a check run. You can enter multiple ranges of checks and each range can have a different outcome.
For example, suppose a section of the check run jammed in the printer, and those checks are to be voided and reprinted, but the checks before them and after them printed successfully. You can enter the range of checks before the jam and indicate that the checks printed correctly. Then you can enter the range of checks that jammed and indicate that they need to be voided and reprinted, and finally you can enter the last range of checks and indicate that they printed correctly.
1. An alert box will be displayed asking if it is okay to continue with printing checks. Press [OK].
2. Upon entering the program, the batch to be processed is displayed. Only the check batch that you entered in program APPS, Payment Selection of Invoices by Range, and processed through program APCC, Check Commitment Listing, will be displayed. If no batch is displayed, the program is not ready to print checks.
3. The last available check number applies to the highest possible physical check number you have available to print. If you use the beginning check number, the program will freeze. You can enter 999999999 in this field, if desired.
4 Set the Process Checks flag to on.
5. Press [Commit].
6. Exit the program. An alert box is displayed asking if you want to continue with the check run. Press [OK] to continue, or [Cancel] to cancel the check run and return to the menu.
7. An alignment check will print. An alert will be displayed asking if the checks are aligned.
8. If the checks are aligned, press [Ok].
9. If the checks are not aligned, press [Cancel]. Align the checks. The program will rerun the alignment check until you press [Ok] on the alert box to indicate that the checks are aligned.
10. The program will now ask if it is okay to assign check numbers and print the checks. Press [Ok] to continue.
11. If you want to cancel the check run, press [Cancel].
* If you cancel the check run at this point, the program will automatically run the second screen of program APCP, Check Printing, with the alignment checks that you printed as the only checks that were printed by the check run.
* Enter the ending check number. This is the number of the last alignment check that was printed.
* Set the Check Run Options pop-list to one of the choices. Under most circumstances, you should choose 'Void Checks and Reprint', or 'Reprint Checks'.
* The alignment checks will be voided in all instances. To recover the alignment checks, run program APRC, Void Check Recovery.
* 'Checks Printed Correctly': Selecting this option will instruct you to run program APCU, Check Update Process. You will have to reselect the invoices for your batch in program APPS, Payment Selection of Invoices by Range, after you run APCU, Check Update Process.
* 'Void Checks and Reprint': Selecting this option will allow you to choose between returning to program APPS, Payment Selection of Invoices by Range, to maintain the invoice selection or rerunning the check run with the current selection with program APCP, Check Printing.
If you select 'Void Checks and Reprint', the program will return the following message:
All checks are being voided. Do you wish to continue with reprinting the check run (APCP) or return the voucher selection process (APPS)?
Select the desired program and follow the instructions on the screen.
* 'Void and remove from check run': Selecting this option will instruct you to run program APCU, Check Update Process. You will have to reselect the invoices for your batch in program APPS, Payment Selection of Invoices by Range, after you run APCU, Check Update Process.
* 'Reprint Checks': Selecting this option instructs you to run program APCC, Check Commitment Listing, or program APCP, Check Printing.
* 'Renumber checks and print': Selecting this option instructs you to run program APCC, Check Commitment Listing, or program APCP, Check Printing.
* 'Remove from check run': Selecting this option will instruct you to run program APCU, Check Update Process. You will have to reselect the invoices for your batch in program APPS, Payment Selection of Invoices by Range, after you run APCU, Check Update Process.
12. The checks will print.
* The following data is printed on the check: the check number, the net check amount spelled out, the check date, the net check amount in numbers, and the vendor name and address. The check stub has the following data: the voucher number, the invoice number, the check date, the invoice description, the invoice amount, the discount amount, and the net check amount. At the bottom of the check stub there is the vendor number and totals for the invoice, discount, and net check amounts.
13. Once the checks are printed, you must indicate whether the check run failed or was successful
14. Enter the range of checks for which you are indicating the outcome.
15. In the Check Run Options pop-list, select the appropriate option for the entered range of checks.
* Printed Check Options
* 'Checks Printed Correctly': the checks in the range printed correctly and no changes need to be made.
* 'Void Checks and Reprint': the checks in the range printed incorrectly and need to be voided. New checks need to be printed.
* 'Void and remove from check run': the checks in the range printed incorrectly or were not supposed to be printed. They need to be voided and the invoices for the checks need to be removed from the check run selection.
In order to print checks for these invoices at a later time, the invoices need to be re-selected in program APPS, Payment Selection of Invoices by Range, for a different check run.
* Unprinted Check Options: options for unprinted checks are for checks that printed to the screen or on the wrong kind of paper.
* 'Reprint Checks': the checks in the range need to be reprinted, but the numbers do not need to be altered.
* 'Renumber checks and print': the checks in the range need to be renumbered and reprinted.
* 'Remove from check run': the invoices for the checks in the range are to be removed from the check run selection.
In order to print checks for these invoices at a later time, the invoices will have to be re-selected for a different check run in program APPS, Payment Selection of Invoices by Range.
16. If you selected either Void Checks and Reprint or Renumber checks and print for a range, verify that the next check number is correct.
17. Press the [Done] button.
* The program may prompt you to run program APCC, Check Commitment Listing, again. If so, correct any problems that caused the check run to fail and then run program APCC, Check Commitment Listing.
* If you selected 'Void Checks and Reprint', the program will ask if you wish to return to program APCP, Check Printing, or program APPS, Payment Selection of Invoices by Range. Press the button for the program to which you will be returning. The program will then tell you to which program you should return. Correct any problems that caused the check run to fail and return to the appropriate program to make changes.
* You may receive the following message:
* Records exist which were not assigned check numbers, how should they be handled? Renumber all checks or Ignore and Continue
If credit memos were left over from the batch, or if there are overflow checks, this alert is displayed. Press Ignore and Continue.
18. When the check run has been completed successfully, run program APCU, Check Update Process.
Press this button to indicate that you have completed entering the check run outcome.